Exhibitor Terms & Conditions
STATEMENT OF TRUTH
By accepting these terms & conditions, I certify that all information I have provided is true and correct to the best of my knowledge. I understand that if I have any product or product lines in my booth that were not previously approved by the jury, they will be removed and could risk my eligibility to participate in future shows with Girls with Great Lines. If I am a manufacturer, I understand that I must show through my sales representative if my sales representative is exhibiting. As a manufacturer, I also understand that my product is the only product to be displayed in my booth – I may not share the booth with another exhibitor or sales representative without written permission from show management.
EXHIBIT SPACE – BE A GOOD NEIGHBOR!
Exhibits must comply with state and local fire regulations. Loud noise or music which extends beyond the booth space is not permitted. Exhibitors are expected to confine their display and activities only to the space purchased. Exhibit displays and booth furnishings will be limited to 8’ in height or less; items exceeding 8’ are subject to removal at the expense of the exhibitor. Non-exhibitors are prohibited from soliciting at the show. Show management retains the sole right to remove any exhibit for any reason, in part or whole without recourse. Reasons for removal may include participant safety, objectionable content, and items that were not previously approved by the jury.
Booth space is assigned if your application is accepted. You will be notified of your acceptance via phone or email. Once your booth package is selected, you will be required to pay a 30% deposit to hold your space. Failure to pay the deposit will result in forfeiture of your booth and you will be added to the waitlist. Final payments are due by January 15, 2020. Failure to pay your balance by January 15, 2020 will result in forfeiture of your booth and loss of any deposits made. Exhibitors canceling in writing on or before January 15, 2020 are entitled to a 50% refund of the total booth rental fee. All faxed or emailed cancellations must be confirmed by management. There will be no refunds issued after January 16, 2020.
INSTALLING/DISMANTLING OF EXHIBITS
All exhibits must be installed by the end of posted load in hours. Any booth found vacant before the posted show opening may result in the loss of booth space and will be considered abandoned space. No refunds for abandoned space will be issued. Dismantling of exhibits will not begin until show closing is announced. Materials/equipment/trash remaining in the booth/facility after the load out has ended will be discarded or moved to storage. Any expenses incurred as a result of this action will be billed to the exhibitor at $55 per hour.
LIABILITY AND INSURANCE
Exhibiting companies are not required to provide proof of insurance at our shows. Exhibitors are strongly encouraged to purchase insurance where they do not have the immediate funds to cover the potential or actual losses, damage or injury associated with the event or the cancellation of the event that may be caused by themselves or others. The exhibitor and designates agrees that Giraffe Events and its contractors shall not be held liable for acts or omissions of any participant, exhibitors or suppliers to our shows. Safekeeping of the exhibitor’s property is the sole responsibility of the exhibitor. Giraffe Events, and its contractors will not be liable for failure to hold the exhibition as scheduled when it is cancelled or delayed due to “Force Majeure” defined as cancellation or delay due to natural and unavoidable catastrophes that interrupt the expected course of the event(s) and restrict the participants from fulfilling their obligations.
HARASSMENT AND ZERO TOLERANCE POLICY
Giraffe Events is committed to providing a safe environment for all participants free from discrimination on any ground and from harassment including sexual harassment. Giraffe Events operates a zero-tolerance policy for any form of discrimination or sexual harassment, treats all incidents seriously and will promptly investigate all allegations of discrimination or sexual harassment. Any person found to have discriminated against, intentionally intimidated or sexually harassed another will face disciplinary action, up to and including immediate removal from the show with no refund. All complaints of discrimination or sexual harassment will be taken seriously and treated with respect and in confidence. No one will be victimized for making such a complaint.
THE LAST WORD
Show management has full and final authority to create, interpret, amend and enforce all rules and regulations with or without notice.